Job Description

Job Description
Job Description
We are a Construction Company based in Yonkers, NY and are currently seeking an administrative assistant with prior experience in the administrative field. This position supports the CEO directly and would be responsible for maintaining the day to day running of the office. There is a lot of data input and requires an individual that is highly attentive to detail. Please see position details and skills needed below:
Excellent computer skills are required ( Excel and Word. Quickbooks and Xactimate, a plus)
Desire to be proactive
Manage day-to-day responsibilities of the office
Answers phone calls and organizes client inquiries
Schedule meetings and keep track of appointments
Produce estimates by inputting data and sketch provided
Monitor subcontractor documents and request updated documents as needed.
Produce project files and monitor status.
Produce excel reports as needed
Input receipts and employee time in Quickbooks
Review and process invoices to clients, verifying accuracy and completeness
Monitor accounts receivables and change orders
Order materials and supplies when needed
Monitor employee time off
Other administrative duties as needed
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Effective oral and written communication such as excellent typing skills, spelling grammar and math skills.
Exhibits polite and professional communication via phone, e-mail, and mail.
Prior administrative experience
Construction knowledge is a plus
Ability to start immediately
Benefits: Profit sharing package (Full time only)
Competitive Salary
Health Benefits after probation period (Full time only)
Paid time off (Full time only)
Schedule: Office Hours 8:00 AM – 4:30 PM
Monday- Friday
Job Types: Full-time, Part-time
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Ability to Relocate:
Yonkers, NY 10704: Relocate before starting work (Required)
Work Location: In person

Job Tags

Full time, Part time, For subcontractor, Work at office, Immediate start, Relocation, Trial period, Monday to Friday, Shift work

Similar Jobs

Feedinkoo

Video Editor Job at Feedinkoo

...leading AI research groups. The role involves shaping narrative-driven visual content and ensuring cinematic quality. With a flexible remote schedule of 30-40 hours per week and an independent contractor arrangement, successful candidates will develop storyboards and...

JLM Strategic Talent Partners

Construction Administrative Assistant Job at JLM Strategic Talent Partners

...The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team... .... Collect, confirm, and process timesheets. Provide administrative support for the Accounting Supervisor. Find and use...

Northeastern State University

Academic Advisor II Job at Northeastern State University

...ACADEMIC ADVISOR II - Broken Arrow This is an advanced, second level advisor position that provides academic advising services to Northeastern State University students and is responsible for coordinating academic advising activities within the designated College....

Ft Washington Rehabilitation and Wellness Center

Part Time Registered Nurse RN Job at Ft Washington Rehabilitation and Wellness Center

...very best in post - acute rehabilitation services! Ft Washington has earned a reputation for providing excellent and compassionate nursing care. We are seeking motivated and compassionate RN'S to join our team! The RN promotes and restores residents' health by completing...

University of Wisconsin - River Falls

Academic Success Advisor Job at University of Wisconsin - River Falls

...The University of Wisconsin-River Falls is seeking an Academic Advisor to engage students in decision-making, help with course selection, degree planning, and ensure timely progress toward graduation. The role maintains confidentiality and supports inclusive advising...

Construction Administrative Assistant Job at Proline Finishing Corp, Yonkers, NY